School Trip Final Instructions Parent Letter Template

Communication is key to the success of a school trip. Use this customizable template to inform parents of the final trip details including student drop-off and pick-up location and time.

School Trip Final Instructions Letter Template

Hello Parents and Guardians!

The < ENTER GRADE LEVEL HERE>grade trip to is quickly approaching. We have a few reminders and final instructions.

Departure

Return

• We will return on , at .
• Parents are expected to be at no later than < ENTER PARENT ARRIVAL TIME HERe>to pick up their child(ren).
• We will send bus updates via and have students call informing parents of the time of arrival.
• Avoid parking in the bus loading zone.
• Designate a place to meet your child upon return.

Behavior

• We expect and will accept only excellent behavior from all students throughout the trip. We are representatives of .
• Parents are asked to emphasize the importance of responsible and courteous behavior with students.
• Students must realize traveling in a large group is different than when traveling with your family. Decisions are made and instructions are given with the safety and concern of the entire group in mind and not based upon the wishes and desires of any individual.

Luggage

• Each student is permitted one normal size suitcase and one “soft” carry-on bag.
• Parents are required to check all luggage before bringing it to school to ensure the proper type of clothing, toiletry, and snacks have been packed. We are relying upon parents to supervise the packing process to ensure students do not bring items that may violate the school’s code of conduct or dress code.
• Luggage should have identification tags and be clearly marked.
• Students will be expected to carry their own luggage to the bus and to their rooms at the hotel.
• Suitcases will be stowed beneath the bus; therefore, STUDENTS WILL NOT HAVE ACCESS TO THEM. Anything needed during the day should be packed in the carry-on.
• Glass bottles and items containing dairy are not permitted on motor coach buses.

Other

• Spending Money – Parent discretion is advised. Money is only needed for souvenirs and meals listed as “on own” on the itinerary. The average spending money ranges from to .
• Personal Belongings: Students are solely responsible for ALL of their belongings. Lost articles, including wallets, purses, and money ARE NOT the responsibility of the tour company, chaperones, and /or .
• Phone Calls:
  • Hotel phones are not to be used for any reason.
  • Cell phones are acceptable for use on a limited basis. Students may bring cell phones but they are not to be on or used during touring and travel. Cell phones should be turned off and put away whenever a tour guide is talking or when touring various sites.
  • Students may use cell phones to call home to check in during “down” times throughout the trip (mealtime, hotel time, etc.).
  • In the event of an emergency, students may use their cell phones to contact at (the number will be on the back of their student lanyard) or the tour company at 800.245.3511.

  If you have additional questions regarding the dress code, please let me know. We look forward to a great trip!

  Related Articles:

  • Field Trip Letter to Parents Template
  • Chaperone Recruitment Letter Template
  • Chaperone Trip Information Letter Template
  • School Trip Dress Code Letter Template

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  Nicole DeBlasio

  Great time on our 6th Grade Field Trip to Washington DC with Scholastica Travel. Our tour guide Lyn was incredibly knowledgeable and energetic! We saw so many sites over our 3 day trip there. The trip was very well organized and did not disappoint! Would definitely recommend!

  read more read less Daryn Morris

  Our five-day trip to Washington DC was the best educational, informational, and planned trip! Lisa was our tour guide and she was AMAZING! The details that she provided to our group, her amazing knowledge of everything from food trucks to monuments was incredible. The flexibility that she provided our group in having input in our adventures coupled with an amazing bus driver, Soirvon from Queen City Charters, made for the best experience! I recommend this team for anyone looking for a guided DC experience! This was the BEST!

  read more read less Karlee Willoughby

  Our group of teachers recently embarked on a tour of Washington DC with Scholastica Travel, and it was a wonderful experience from start to finish. Our tour guide, Lisa, was exceptional—she was incredibly knowledgeable about the city's history and landmarks. Lisa's flexibility in accommodating our group's interests and schedule made the tour even more enjoyable. Scholastica Travel ensured smooth logistics and provided insightful educational content throughout the trip. Overall, we had a fantastic time and would highly recommend Scholastica Travel for their professionalism and expertise in educational travel

  read more read less Julie Lewis

  My first trip with Scholastic was amazing! Our tour guide and bus driver went above and beyond to give us the best experience in 5 short days in DC! I hope my educational co-op partners with them again!

  read more read less Geneva McKinney

  Lisa and Scholastica tours were amazing! The itinerary planned for us included everything I was excited to see and do! Lisa was fantastic and provided a wealth of information! Our bus driver was AMAZING! She took us to places safely and was just an amazing driver! Definitely hope to work with them again!

  read more read less

  I traveled as part of a group with Scholastica Travel Inc. and it was amazing!! Our tour guide Lisa, was fantastic and very knowledgeable about everywhere we went! She also gave us great suggestions when we had time in our own to visit places that were not on the itinerary! I would recommend them 100%!!

  read more read less Donna Morris

  Our five-day trip to Washington DC was fantastic, thanks to our fabulous guide Lisa and driver Soirvon! Lisa was incredibly knowledgeable and accommodating, making sure our group of teachers had an enriching experience at every landmark and museum. Soirvon navigated the city expertly, ensuring we were always on time and comfortable. Highly recommend this tour for anyone looking to explore DC with a great team!

  read more read less Cassonia Davis

  Our tour with Lisa was absolutely phenomenal! From start to finish, she was engaging, knowledgeable, and incredibly passionate about the sights we visited. She went above and beyond to ensure everyone in the group felt included and entertained, providing fascinating insights and answering all our questions with patience and expertise. The itinerary was well-planned, allowing us ample time to explore each location without feeling rushed. Lisa also shared great recommendations for local eateries and hidden gems, enhancing our overall experience. What truly stood out was Lisa’s ability to bring history and culture to life, making the tour both educational and enjoyable. She had a wonderful sense of humor and a warm personality, making the day even more memorable. I highly recommend Scholastica/Lisa to anyone looking for an unforgettable and enriching tour. P.S. Our bus driver, Sivon, was equally as wonderful!

  read more read less

  601 South Main Street
  Greensburg, PA 15601
  Phone: 724-837-4600
  Fax: 724-837-4664

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